More laboratories are adopting cloud laboratory information management systems (LIMS) as a way to store and manage their data and processes. Unlike on-premise systems, cloud-based LIMS offer increased accessibility, flexibility, and adaptability to meet the evolving demands of modern laboratories.

This article provides a comprehensive insight into cloud-based LIMS and how they can benefit laboratories.

What is a cloud-based LIMS?

A cloud-based LIMS is a laboratory information management system hosted in the cloud and accessible through the Internet. It is a convenient software that allows users to access multiple systems from any location with access to the Internet.

Like an on-premise LIMS system, cloud-based LIMS enable laboratories to manage and streamline their processes and data. However, what sets this system apart is that it is managed by a third party in a secure location. This eliminates the need to set up local servers or invest in data storage infrastructure. 

Advantages of a cloud-based LIMS

When assessing the suitability of cloud-based LIMS for your laboratory, it is crucial to understand the potential benefits they can bring to your organization. To provide a clear understanding of the advantages associated with cloud LIMS, we have outlined some key benefits.


Cloud-based LIMS allow authorized users to access the software from anywhere with an internet connection. This is especially beneficial for researchers, scientists, and laboratory staff who need to access and manage laboratory data when they are either working remotely or are not physically in the laboratory. This accessibility not only fosters collaboration among teams but also ensures that laboratory operations can continue undisturbed regardless of a team member’s location. Consequently, cloud LIMS can enhance overall productivity and accelerate the research and development (R&D) process.

Reliability and collaboration

In scientific research, it is not uncommon for different laboratories in different locations to be working on the same project. In fact, this collaboration can enhance research as it can provide a multidimensional view. However, for this to be effective, researchers and laboratories must continuously share their most recent datasets with others involved in the project to ensure that the project is based on reliable, up-to-date information. A cloud-based LIMS takes the stress and pressure out of data sharing, enabling all users to access the same datasets in real-time, regardless of their location. By having this collaborative access, cloud-based LIMS create a ‘single source of truth’ that can enhance the efficiency and efficacy of the research process.


One of the key advantages of adopting a cloud-based LIMS surrounds its scalability and flexibility. The ability to adapt to the evolving requirements of an organization – whether that is changing the number of users, adding additional features, or adjusting storage capabilities – provides laboratories with greater IT agility. Not only does it do this, but cloud-based LIMS can avoid the costs associated with modifying or working around the limitations of an inflexible system. Consequently, adopting a cloud-based LIMS not only enhances operational efficiency but also holds the potential for cost savings, making it a valuable investment for laboratories seeking flexibility.

Data security

In the realm of laboratory management, where vast amounts of data are stored, it is imperative to prioritize data security when investing in a LIMS system. Opting for a cloud-based LIMS addresses this concern by leveraging secure cloud servers and utilizing encryption technologies for secure data transmission and access. These systems can also utilize access controls and other features to further protect laboratory data. The use of these features and technologies means that when compared to on-premise LIMS, cloud-based systems provide a more comprehensive and reliable defense against potential security threats.

Faster deployment

Cloud-based LIMS are managed by a third party and hosted in the cloud, eliminating the need for additional infrastructure. All organizations need to do is either download and install the relevant software or log in to the application through a web link. This approach results in a quicker deployment compared to on-premise LIMS, making it suitable for laboratories or organizations that require swift implementation. This efficiency not only allows organizations to have a LIMS system up and running quickly but also enables them to turn their attention to ensuring that employees are trained on the system. 

Regular back-ups

To ensure the security of laboratory data, reputable cloud LIMS providers will have regular backups aimed at preventing data loss due to system failures, hardware issues, or other unforeseen circumstances. These backups may occur daily, weekly, or at other intervals, depending on the provider’s policies and the preferences of the users. Additionally, some cloud LIMS services offer features like automated backups, versioning, and redundant storage to enhance data protection and security.

Lower total cost of ownership (TCO)

Typically, a cloud-based LIMS has a lower total cost of ownership compared to on-premise LIMS. This is because on-premise LIMS require additional additional infrastructure (i.e. servers) and have ongoing associated costs related to IT staff, maintenance, and storage space. Whereas, with a cloud LIMS everything is stored in the cloud and managed by a third-party, eliminating the costs associated with storage and maintenance – all of which are covered in the cost. Therefore, not only does cloud LIMS have a lower total cost of ownership, but as everything is covered in the costs, it can be easier to track and manage the costs associated with these systems. 

Unlock your laboratory’s potential with Sapio LIMS

Cloud-based LIMS can provide a significant range of benefits to laboratories. From enhancing accessibility and collaboration to increased flexibility and security, they provide a vast amount of opportunities that can be leveraged by laboratories.

When exploring the various LIMS systems and providers, it is essential to understand their impact and the specific benefits they can bring to your laboratory. Whether your organization requires scalability options or demands a solution that can be swiftly deployed, cloud LIMS can meet these needs.

Sapio LIMS system is a no-code, no-SQL platform created to empower laboratories through seamless integration, collaboration and data management. With scalability and industry-specific compliance requirements built in, you can be sure that you have a solution that best suits your organization’s specific needs.

To learn more about Sapio LIMS, or any of our solutions, get in touch or request a demo today.